General Ledger Segmentation

Abstract

General Ledger Segmentation within Accrual Automation allows administrators to include or exclude specific line-level segments — such as Department, Class, Location, or custom fields — in their accrual processes. An example use case would be organizations that need to track a custom “Deal” field at the line level for revenue recognition or detailed expense tracking.

This article explains how to configure General Ledger Segmentation so that you can manage which line-level segments (standard or custom) appear on the Accrual Worksheet.

Adjusting the GL Segmentation for the Accrual Worksheet

Before customizing the Accrual Worksheet, it is essential to understand that Accrual Automation pulls segment data directly from the line-level fields. By default Department, Class, Location will be displayed. If you want only relevant segments — like a subset of Department, Class, Location, or custom fields — to appear on your accruals, you must configure them here.

To configure General Ledger Segmentation follow these steps:

1. First, you have to access the Automate Platform Features, then click the Settings button on the Accrual Automation section:

   

2. Once the Accrual Automation Settings screen is opened, locate the GL Segmentation under Advanced Settings:

   

   Note: When you see that the GL Segmentation setting is blank, recognize that it will default to NetSuite’s standard segments — Department, Class, and Location — on the Accrual Worksheet.

3. To remove a particular segment (e.g., Location), enter only the segments you want to appear in the GL Segmentation setting field:

   

4. Now, to add a custom segment (e.g., a custom field named “Deal”), ensure that it’s available as a line-level field in NetSuite before specifying it in the GL Segmentation setting:

   

5. After you’ve updated the GL Segmentation setting with the final list of segments, click the Submit button to confirm your changes:

   

6. Next, locate the Accruals section by navigating back to the Home page, to confirm your new segmentation setup. Verify that the chosen line-level segments — both default and custom — are visible by clicking View Worksheet:

   

7. After clicking View Worksheet, it will open a new screen for the Accruals Worksheet showing the line-level segments that you enabled:

   

This concludes the process of configuring General Ledger Segmentation within Accrual Automation in Nesuite.