SquareWorks Automate
SquareWorks HomeSupportRelease Notes
  • Automate Documentation
  • Automate Features
    • Accounts Payable Dashboard
    • Advanced Vendor Onboarding
    • Invoice AI
    • Approval Automation
    • Real-Time 3-Way Match
    • Advanced Document Management
    • Advanced Check Printing
    • Payment Automation
    • Expense Accrual Automation
    • Vendor Request
    • Journal Reversal
  • Automate Configuration
    • Setting Up SquareWorks Automate
      • Automate Overview & Prerequisites
      • Install & Link Automate SuiteApp
      • Verify Password Policy & Setup
    • Advanced Vendor Onboarding
      • Installing and Updating the Bundle
      • Configuring Key Settings
      • Roles, Permissions, and Queues
      • Setting Up Onboarding Forms
      • Automation and Follow Ups
    • Advanced Document Management
      • Introduction and Initial Installation
      • Legacy and Standard Settings
      • Working with NetSuite File Cabinet and AWS S3 Storage
    • Accrual Automation
      • Enabling Accrual Automation
      • General Ledger Segmentation
      • Managing Included And Excluded Accounts
      • Bill Custom Date Field
      • Understanding Accrual Types
    • Invoice AI
      • Enabling Invoice AI
      • Advanced Invoice AI Settings
      • Configuring Tax and Freight Capture
      • Configuring Vendor Override Settings
      • Accessing Invoice AI Directions
      • Creating and Scoping New Directions
      • Whole-Invoice Directions: Translation & Page-Range Control
      • Custom Field Extraction with Directions
      • Accessing Invoice AI Rules
      • Creating a New Invoice AI Rule
    • Approval Automation
    • Real-Time 3-Way Match
      • Installing the 3-Way Match Bundle
      • Understanding 3-Way Match Settings
      • Enabling 3-Way Match and Defining Thresholds
      • Managing Variances, Payment Holds, and Overrides
      • Override Settings
    • Advanced Check Printing
    • Payment Automation
      • Implementation Check List
      • Verify Business Entities
    • Vendor Request
    • Journal Reversal
    • Impact of Subscription Cancellation
    • Configure Inbound Invoice Routing
  • Automate FAQs
    • Check Printing and Configuration
      • How can I reprint a check run?
      • How can I change a check number?
      • How can I add another bank account number from an existing bank to print checks?
      • Where does the address come from that’s printed on a check and how can it be changed?
    • ACH Setup and Timing
      • How do you connect to my bank to initiate ACH transactions?
      • Do I have to use a specific bank with Payment Automation?
      • How long does it take for ACH payments to reach a payee?
      • Why is my ACH payment not available for release?
    • ACH Troubleshooting and Reversals
      • What should I do if a payment fails?
      • How can I cancel a pending ACH payment?
      • How can I request an ACH reversal after the payment has processed?
      • Will the balance automatically transfer back to my account after an ACH payment is canceled?
    • Automate Email Handling
      • Why are emails not arriving at my vendor's inbox?
    • Invoice AI Setup and Configuration
      • How do I see the Automate Portlet on my home dashboard?
      • How do I get notified if someone sends in a non-supported attachment to the capture addess?
  • Automate Support
  • Upgrade Process
  • Release Notes
    • Automate 2025.1
    • Automate 2024.2
    • Automate 2024.1
    • Automate 2023.2
    • Automate 2023.1
    • Automate 2022.2
    • Legacy Editions
  • ⚠️Automate Platform Alerts
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On this page
  • Accessing the Dashboard
  • Switching Dashboard Views
  • Accessing Automate Settings

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  1. Automate Features

Accounts Payable Dashboard

Gain insight into your AP process in seconds with pre-configured reports and dashboards

PreviousAutomate FeaturesNextAdvanced Vendor Onboarding

Last updated 3 months ago

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This feature is included within SquareWorks' .

Accessing the Dashboard

To access the Automate dashboard, log into NetSuite and then open the AP Automation dashboard through the Automate menu:

If you would like to save the dashboard as a shortcut within NetSuite, you can press Add Shortcut from within the dashboard. Once saved as a shortcut, you can access the dashboard using your native NetSuite shortcuts menu.

Switching Dashboard Views

The Automate dashboard comes with multiple dashboard views, organized into the following operational areas:

  • Purchases: Provides visibility, actions and reports related to purchase orders.

To switch between the dashboard views, hover over the ☰ icon at the top of the dashboard:

Accessing Automate Settings

Vendors: Provides visibility, actions and reports related to vendor onboarding, vendor updates and approvals. You can learn more about the Vendor Dashboard in the Advanced Vendor Onboarding guide (learn more here: ).

Payables: Provides visibility, actions and reports related to the process of scanning, reviewing and approving vendor bills. You can learn more about the Payables Dashboard in the OCR and Invoice Scanning guide (learn more here: ).

Payments: Provides visibility, actions and reports related to payments, check printing and approvals. You can learn more about the Payments Dashboard in the Advanced Check Printing guide (learn more here: ).

When logged into NetSuite with the Administrator role, you can access all of Automate’s configuration settings through the gear icon. Additional details about configuration are available in the guide.

Installation and Configuration
Automate AP Automation Suite
Vendor Dashboard
Payables Dashboard
Payments Dashboard