Configuring Tax and Freight Capture

Freight Capture

The Freight Capture setting automatically identifies shipping costs when an invoice is scanned, creating a separate line for those charges on the vendor bill. This is particularly useful for detailed accounting or reporting, as it helps ensure your NetSuite records accurately reflect freight expenses without manual splitting.

To configure the Freight Capture setting, follow these steps:

1. If you need to separate freight costs automatically, start by going to the Automate OCR Settings page:

   

2. To find the specific freight-related options, scroll to the Freight Capture section:

   

3. Once you’re ready to make adjustments, click the Edit button at the top of the page to enable editing:

   

4. If you prefer to map freight costs directly to an item, select a Default Shipping Item (e.g., FedEx) from the dropdown:

   

5. In case you’d rather track these charges as expenses, choose a Default Shipping Expense from the dropdown:

   

Note: If both item and expense fields are filled, the item selection will take precedence. As long as you leave the Default Shipping Item blank, it would map to the Default Shipping Expense account.

1. Finally, to let Invoice AI parse and record freight charges on incoming invoices, click Save:

   

Tax Capture

Tax Capture automatically identifies tax amounts when an invoice is scanned, creating a separate line for those charges on the vendor bill. This allows you to track and report sales tax or other applicable taxes more easily.

Here are the steps in configuring the Tax Capture setting:

1. If you want to track and report sales tax automatically, go to the Automate OCR Settings page:

   

2. To locate where you can configure tax-related fields, scroll down to the Tax Capture section:

   

3. Once you’re ready to make changes, click the Edit button to enable editing:

   

4. If you prefer associating a specific tax item by default, select a Default Tax Item from the dropdown:

   

5. In case you’d rather book these charges as an expense, choose a Default Tax Expense from the dropdown:

   

   Note: Similar to Freight Capture, if both fields are filled, the Default Tax Item will take precedence.

6. Finally, to enable Invoice AI to identify tax amounts on incoming invoices, click Save: