Advanced Settings and Remittance Options

Abstract

Administrators often need to fine-tune payment automation settings to handle unique remittance requirements and specialized payment workflows. By configuring advanced settings, they can customize key aspects of their remittance process — such as defining specific columns in remittance files or automatically attaching CSV documents to emails — to ensure compliance, transparency, and scalability. For example, an organization that needs to share invoice references, dates, and amounts with its vendors in a custom format can easily do so by enabling these advanced options.

This article focuses on configuring Advanced Payment Settings and Remittance Options. It provides guidance on accessing and customizing remittance columns, as well as enabling CSV remittances for email distribution.

Advanced Payment Settings

Advanced Payment Settings empower administrators to fine-tune how payment automation behaves behind the scenes. This allows you to control specialized options — such as the types of columns shown on remittance reports — ensuring your organization’s unique invoicing and payment needs are met.

1. To get to Advanced Payment Settings, Navigate to SquareWorks > Automate > Settings > Payment Automation > Advanced Settings

2. If you're using an in-house check printing solution, we recommend you turn on 'Exclude To Be Printed Bill Payments from Automate' so that all Bill Payments with 'To Be Printed' checked will not flow to Automate

1. If you'd like to handle payments outside of Automate, we recommend you turn on 'Add Exclude from Automate Option'.

   1. When enabled, a new checkbox will be added to Vendor Bill Payments > Custom tab

Remittance Options

Remittance Options allow administrators to include specific payment details on the remittance advice sent to vendors. Customizing these details — from vendor name and invoice number to date and amount — ensures vendors receive all the relevant information in one place. Additionally, enabling automated CSV attachments helps streamline communication and reduces the risk of missing payment data.

1. You configure your custom remittance columns by toggling ON the Enable Custom Remittance Columns:

   
2. To define which columns should appear, select the dropdown to show the listed options (e.g., Date, Description, Amount, Memo, etc.) within the Custom Remittance Columns under Field:

   
3. If you need to attach a CSV remittance file automatically to vendor emails, locate the Always Attach CSV Remittance to Email toggle and switch it ON:

   
4. After you’ve enabled the preferred features on the Advanced Settings, click the Save button to complete your configuration: