Creating Bill Payments in NetSuite

Abstract

This guide explains how to create a bill payment in NetSuite that can be picked up by Payments Automation.

By following the correct sequence, users can ensure that payments flow seamlessly into the Ready for Release queue, reducing manual work and maintaining consistency with financial controls.

Create a Bill Payment in NetSuite

Creating a bill payment in NetSuite triggers data into Payments Automation. By saving a standard payment record, the system recognizes the transaction and routes it to the Ready for Release queue for further processing.

Follow these steps to create a bill payment:

1. First, hover over the Transactions menu, then go to Payables and select Pay Bills. This will take you to the Bill Payments page:

   

   

   Payments Automation listens for bill payment records created in NetSuite. This is standard NetSuite functionality. It reflects how customers handle payments without Payments Automation — the solution simply sits on top of that process.

2. Once on the Bill Payments page, all bills that have been saved and not tagged to a payment will appear in the Customize queue:

   

3. As an example, create a $1,000 payment tied to the vendor Delta Consultants, drawing from the Checking GL account, selected from the ACCOUNT drop down:

   

   Be sure to select an account that is tied to a funding source in Automate, assuming all configuration and implementation checklist steps have been completed. Additionally, confirm that the vendor is added to Payments Automation.

4. Next, click the Save button to apply the changes:

   

5. After saving, Payments Automation will detect the event, and the $1,000 payment will appear in the Ready for Release queue:

   

This concludes the process of creating bill payments.