In order to successfully install and configure Payment Automation, there are a number it things you’ll need to complete the implementation. Please see below for a check list of all required items.
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The payment automation feature is available within the Automate platform. Once this is provisioned to your account you can install from the SuiteApp marketplace
If you have not already done so, please sign up for an Automate account. Only one sandbox and one production automate account is needed per NetSuite instance. Your account is used for licensing, usage tracking, billing as well as advanced features for NetSuite.
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In order to use the Payment Automation feature, your NetSuite account's password policy must meet security best practices. This step must be completed even if your organization uses a Single Sign On provider because NetSuite Administrators and some other users may not log in through Single Sign On.
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Business entities represent the unique legal entities that a company may own or operate. These are typically represented by Subsidiaries in NetSuite. Each business entity that needs to send money through the Payment Automation feature needs to be created & verified.
After your business entity has been verified, you will be allowed to enable ACH payments.
You will need to add each bank account you plan to use to pay your payees. Bank accounts must be business accounts within the US. Necessary information to add a funding source includes bank name, routing number, account number, and type for each account. It is best to have a finance user familiar with this information assist in this process.
Once funding sources are added, two micro deposits will be initiated into your funding source accounts for verification purposes. The deposits should appear in 1-2 business days. Once these deposits are made (you will be notified via email), please return to verify your funding sources. A user with access to your banks online portal or account statements will need to retrieve the information of the micro deposit amounts.
Funding sources created and verified within the Automate platform must be linked to your NetSuite GL account records. This allows the correct funding source to be used for each bill payment record associated to a GL account within NetSuite.
Users or roles need to be configured with permission to complete certain tasks like sending invites, managing business entities, and releasing payments. These permissions are configured within the Automate settings, not on the role directly.
